Vendor & Business Guide to Round Top Finder

Welcome to the comprehensive guide for listing your business on Round Top Finder. Whether you're an antique dealer, restaurant owner, lodging provider, shipping service, interior designer, or real estate professional — this guide walks you through every step of setting up your profile and getting discovered by thousands of shoppers.

Who This Guide Is For

Round Top Finder serves all business types in the Round Top antique show area:

Booth Vendors — antique dealers selling from a booth at a venue
Standalone Stores — shops with their own storefront location
Food & Drink — restaurants, cafes, BBQ, food trucks, bakeries, and bars
Lodging — hotels, B&Bs, vacation rentals, glamping, and RV parks
Shipping & Delivery — shipping, moving, hauling, and freight services
Interior Design — full-service design, decorating, consultation, and space planning
Real Estate — residential, ranch, luxury, land, and commercial

Why List on Round Top Finder?

Reach shoppers where they plan — visitors use Round Top Finder to decide which vendors and venues to visit before and during show week
AI-powered discovery — your products and services are indexed for Visual Discovery, AI chat, and smart search
Year-round visibility — your listing stays active between shows, not just during show week
200+ vendors and growing — join the largest directory of Round Top businesses

Getting Listed — Step by Step

Registration is a 4-step process: Your Business → Location & Presence → Contact & Details → Review & Submit.

Step 1: Your Business

This step covers who you are and what you do.

Business Type — select the type of business you operate. This determines which categories, fields, and tags are available to you.

| Business Type | Who It's For | |---|---| | Booth Vendor | Antique dealers who sell from a booth inside a venue (e.g., Marburger Farm, The Compound) | | Standalone Store | Shops with their own physical storefront location | | Food & Drink | Restaurants, cafes, food trucks, BBQ joints, bakeries, bars, and catering | | Lodging | Hotels, B&Bs, vacation rentals, glamping sites, and RV/campgrounds | | Shipping & Delivery | Shipping companies, movers, haulers, and freight services | | Interior Design | Interior designers, decorators, space planners, and design consultants | | Real Estate | Agents, brokers, and property managers |

💡 Pro Tip: Choose the type that best matches your primary business. If you sell antiques from a booth inside a venue like Marburger Farm or The Compound, choose "Booth Vendor." If you have your own storefront, choose "Standalone Store."

Category — the single most important field for discoverability. It determines how shoppers find you when filtering and browsing.

Booth Vendor Categories: Furniture · Lighting · Jewelry & Accessories · Artwork · Textiles & Rugs · Home Decor · Kitchenware · Architectural Salvage · Garden & Outdoor · Books & Paper · Collectibles · Fashion & Clothing

Standalone Store Categories: Furniture · Home Decor · Artwork · Jewelry & Accessories · Fashion & Clothing · Specialty Dealers

Food & Drink Categories: Restaurant · Cafe / Coffee · BBQ · Food Truck · Bar / Wine · Bakery · Catering

Lodging Categories: Hotel / Motel · Bed & Breakfast · Vacation Rental · Glamping · RV / Campground

Shipping Categories: Shipping & Delivery · Moving & Hauling · Freight & Large Items

Interior Design Categories: Full-Service Interior Design · Interior Decorating · Design Consultation · Space Planning

Real Estate Categories: Residential · Ranch & Farm · Luxury Homes · Land Sales · Commercial · Property Management

Descriptions — you'll write two descriptions that serve different purposes:

Short Description (required, 150 characters max) — appears on your card in browse listings and search results. Make every character count.

✅ "Curated French country antiques — 18th & 19th century furniture, mirrors, lighting, and garden décor"
✅ "Farm-to-table Texas cuisine with craft cocktails and live music on the patio every weekend"
❌ "We sell stuff" — too vague, won't attract clicks

Full Description (optional, 1,000 characters max) — appears on your full profile page. Use it to tell your story, describe what makes you unique, and highlight your specialties.

💡 Pro Tip: Include the words shoppers search for. If you specialize in "mid-century modern furniture" or "handmade Texas pottery," say it. These keywords help the AI search match you to shoppers.

Step 2: Location & Presence

This step determines where shoppers can find you — and is one of the most important parts of your profile for map visibility and directions.

Presence Type — for Booth Vendors, Standalone Stores, and Food & Drink businesses, you'll choose how you operate:

| Presence Type | What It Means | |---|---| | Permanent location | You have a year-round physical address (storefront, restaurant, etc.) | | Show venues only | You only set up during show weeks at a venue (e.g., Marburger Farm, The Compound) | | Both | You have a permanent address AND set up at a show venue |

Smart defaults are applied based on your business type:

Booth Vendor → defaults to "Show venues only"
Standalone Store → defaults to "Permanent location"
Food & Drink → defaults to "Permanent location"
Lodging, Real Estate, Shipping, Interior Design → always year-round (no presence question — just enter your address)

Venue Selection (for "Show venues only" or "Both") — select your primary venue from the dropdown. When you select a venue, its address and map coordinates are automatically filled in for you. Enter your booth number or location (e.g., "A-42" or "Tent 3, Row B").

Address — your street address powers the map pin, directions, and "Near Me" sorting. For show-only vendors, the venue's address is used automatically.

💡 Important — Map Coordinates: Because Round Top is in a rural area, standard street maps often can't find local addresses. To make sure your business appears on the map and shoppers can get directions to you, we provide tools to capture your GPS coordinates:

Use my current location — uses your device's GPS (best when you're on-site)

Look up on Google Maps — opens Google Maps for your address so you can copy coordinates

Paste coordinates — paste latitude/longitude directly (format: 30.0534, -96.6789)

Coordinates are what power the map pins and walking/driving directions on Round Top Finder. Without them, your listing won't appear on the map.

Booth Pin-Drop — if you're a booth vendor, you can set your exact booth coordinates later from your dashboard on the website. When you're on-site at the venue, visit your dashboard and use "Use my current location" to drop a GPS pin at your exact booth. This gives shoppers walking directions to your specific booth inside large venues — a powerful way to help them find you.

💡 Pro Tip: Booth pin-drops must be done from the website (the mobile app does not support vendor profile updates). Wait until you're physically at your booth, then update your coordinates from the dashboard for maximum accuracy.

Additional options:

By appointment only — check this if visitors need to call ahead
Referral code — if a venue gave you a referral code, enter it here. It links your profile to that venue and helps them track their vendor community.

Step 3: Contact & Details

This step combines your contact information, business details, and any business-type-specific fields.

Contact Information — at minimum, you need either an email address or phone number (or both). Additional contact fields:

Email Address — for inquiries
Phone Number — for direct contact
Website — your business website URL
Instagram Handle — just your username, no @ needed
Facebook Page — your Facebook page URL

💡 Pro Tip: Add your Instagram handle — many shoppers browse Instagram to preview your inventory before visiting in person.

Business Details:

Price Range — $, $$, $$$, or $$$$ (helps shoppers match their budget)
Year Established — builds credibility, especially for longtime dealers
Business Photo — your hero image that appears at the top of your profile and on browse cards. Use a high-quality, well-lit photo of your best work or your booth/storefront.

Business-Type Specific Fields — depending on your business type, you'll see additional fields in this step (see the "Business-Type Specific Fields" section below for details). These are optional during registration — you can complete them later from your dashboard.

Step 4: Review & Submit

The final step shows a complete summary of everything you've entered, organized by section. Each section has an Edit button so you can jump back and make changes before submitting.

Review your information carefully, agree to the Terms of Service, and submit your registration.

After You Register — What's Next

After submitting, you'll see a What's Next screen with your recommended next steps:

Choose a subscription plan — visit the Pricing page to select your tier. Featured and Elite tiers include enhanced visibility and event creation.
Add tags to help shoppers find you — visit your dashboard to add style tags, era tags, and product tags that power AI search.
Upload more photos — add gallery photos from your dashboard. Every photo is indexed for AI Visual Discovery.

💡 Pro Tip: Don't skip these steps — vendors who complete their tags and upload multiple photos get significantly more visibility in search results and AI-powered discovery.

Business-Type Specific Fields

In Step 3 (Contact & Details), some business types have additional fields. These are optional during registration — you can always complete them later from your dashboard — but filling them out completely helps shoppers find you through filters and search.

Food & Drink

| Field | What It Does | |---|---| | Cuisine Type | Shoppers filter by cuisine — American, BBQ, Tex-Mex, Mexican, Italian, Southern, Cafe/Coffee, Bakery, Farm-to-Table, Seafood, Steakhouse, Wine Bar, Brewery/Pub, Food Truck, Desserts, Other | | Meal Service | Check which meals you serve — Breakfast, Lunch, Dinner | | Features | Check all that apply — Takes Reservations, Outdoor Seating, Full Bar, Delivery Available | | Menu URL | Link to your online menu | | Reservation URL | Link to your reservation system (OpenTable, Resy, etc.) |

Lodging

| Field | What It Does | |---|---| | Bedrooms | Number of bedrooms | | Bathrooms | Number of bathrooms (half-bath increments) | | Sleeps | Maximum number of guests | | Nightly Rate | Min and max nightly rate range (in dollars) | | Check-in / Check-out | Times for each | | Pet Friendly | Whether pets are allowed | | Amenities | Check all that apply — WiFi, Pool, Hot Tub, Full Kitchen, AC, Heating, Washer/Dryer, Free Parking, EV Charger, Fire Pit, Outdoor Grill, Patio/Deck, TV, Workspace, Crib Available, Breakfast Included | | Booking URL | Direct link to your Airbnb, VRBO, or booking site |

💡 Pro Tip: Check every amenity that applies. Shoppers filter by amenities like "Pet-Friendly" and "Pool" — if it's not checked, you won't appear in those results.

Shipping & Delivery / Interior Design

| Field | What It Does | |---|---| | Service Area | How far you operate — Local (Round Top area), Regional (Central Texas), Statewide (Texas), Nationwide | | Service Specialties | What you handle — Antiques, Furniture, Art & Paintings, Fragile Items, Large/Oversized Items, Estate Sales, Home Staging | | Service Options | How you work — Pickup Available, Delivery Available, On-site Service | | Hourly Rate | Min and max hourly rate range (optional) | | Quote Request URL | Link to your quote request form |

Real Estate

Real estate agents use the same service fields (Service Area, Specialties, Service Options) plus real estate–specific categories: Residential, Ranch & Farm, Luxury Homes, Land Sales, Commercial, and Property Management.

Categories & Tags — Why They Matter

Tags are the secret weapon for getting discovered. While your category determines which browse filter you appear under, your tags determine how you show up in AI search, style filters, and detailed browsing.

How Tags Work

After selecting your category, you'll choose up to 2 subcategories (your primary product or service types). These subcategories unlock a set of detailed tags you can add to your profile.

Tag Types by Business Type

Shopping Vendors (Booth & Standalone):

| Tag Type | Examples | |---|---| | What You Sell | Chairs, Tables, Cabinets, Sofas, Beds, Desks, Armoires, Bookcases (based on your subcategory) | | Style | Mid-Century Modern, French Country, Farmhouse, Industrial, Bohemian, Rustic, Vintage, Art Deco, Scandinavian | | Era / Period | Victorian, Art Deco, Mid-Century, Antique (100+ years), Vintage (20–100 years), Contemporary | | Fashion Style | Bohemian, Western, Vintage, Modern, Casual, Formal (Fashion & Clothing vendors only) | | Price Range | Budget-Friendly ($), Moderate ($$), Premium ($$$), Luxury ($$$$) |

Food & Drink:

| Tag Type | Examples | |---|---| | Cuisine | American, BBQ, Tex-Mex, Italian, Farm-to-Table, and more | | Service Style | Dine-In, Takeout, Catering, Food Truck | | Meal Times | Breakfast, Lunch, Dinner, Brunch | | Dining Features | Outdoor Seating, Full Bar, Live Music, Pet-Friendly Patio |

Lodging:

| Tag Type | Examples | |---|---| | Amenities & Features | WiFi, Pool, Kitchen, Pet-Friendly, Breakfast, and more |

Shipping & Delivery:

| Tag Type | Examples | |---|---| | Shipping Services | Local Delivery, Long Distance, White Glove, Crating & Packing, International | | Service Area | Local, Regional, Statewide, Nationwide |

Interior Design:

| Tag Type | Examples | |---|---| | Design Services | Space Planning, Color Consultation, Full Room Design, Furniture Selection, Sourcing | | Service Area | Local, Regional, Statewide, Nationwide |

Real Estate:

| Tag Type | Examples | |---|---| | Real Estate Services | Buyer Representation, Seller Representation, Investment Properties, Ranch Sales | | Property Features | Waterfront, Acreage, Historic, Pool, Horse Property | | Service Area | Local, Regional, Statewide, Nationwide |

💡 Pro Tip: More tags = more ways shoppers find you. When someone searches "farmhouse dining table" or asks the AI for "mid-century modern furniture near Warrenton," your tags are what make the match. Don't leave them blank!

Your Dashboard — A Complete Walkthrough

Once registered, your Vendor Dashboard is your control center for managing your presence on Round Top Finder. All dashboard features are accessed from the website (the mobile app does not support vendor profile editing). Here's what each tab does:

Profile Tab

Edit any of your registration details — business name, descriptions, contact info, business photo, Look Book image, and virtual tour URL.

Google Business Linking — right at the top of your profile form, you'll see a Google Business section. Link your Google Business listing to auto-fill your profile and enable Google Reviews:

In the Google Business section (below your Business Name), type your business name and click Search
Select your business from the results — each shows the name, address, and Google rating
Your profile fields are automatically filled with data from Google:
- Street address, city, state, and ZIP
- Phone number and website
- Store hours
- GPS coordinates (latitude/longitude)
A "Google Business linked" badge appears confirming the connection
You can Unlink at any time to search and relink a different listing

Why link your Google Business?

Saves time — no need to manually type your address, phone, hours, and website
Google Reviews — your Google reviews are automatically displayed on your Round Top Finder profile alongside any reviews left by shoppers on the platform
Accurate coordinates — Google provides precise GPS coordinates so your map pin is in the right spot

💡 Pro Tip: Link your Google Business first — it fills in most of your profile in one click. You can always edit any auto-filled field afterward.

Status Management — set your current status so shoppers know when you're available:

Open — currently operating
Closed — temporarily closed
By Appointment — contact required before visiting
Coming Soon — for new vendors preparing to launch

Store Hours — set your operating hours for each day of the week. During show weeks, update your hours to reflect extended availability so the "Open Now" filter works correctly for you.

Instagram Feed Display — connect your Instagram to display your latest posts on your profile, giving shoppers a real-time look at your current inventory and activity.

Photos Tab

Upload photos to showcase your inventory, space, or work:

Professional tier — up to 10 photos
Featured tier — up to 25 photos
Elite tier — unlimited photos

High-quality images are essential. Your hero image and gallery photos are what shoppers see first — and every photo is indexed for AI Visual Discovery and image search.

Photo Types: General vs. Product / Catalog

When you click the pencil icon on any photo, you'll choose a photo type:

General Photo — for booth shots, storefront photos, ambiance images, or anything that isn't a specific product for sale. General photos have one optional field:

Photo Title (optional) — a short label that appears on the image in your gallery

Product / Catalog — for individual items you're selling. Think of this as your online catalog. Product photos have three fields:

| Field | What It Does | Where It Shows Up | |---|---|---| | Item Name | The name of the product (e.g., "French Provincial Dining Table") | Overlaid on the image in your profile gallery (white text, max 2 lines) | | Description (500 characters max) | A detailed description of the item — materials, dimensions, condition, provenance, era | Not visible on your profile — used to power AI search so shoppers can find your items through text and Visual Discovery queries | | Price | The asking price (e.g., "2,500") | Overlaid on the image in gold text below the item name |

What shoppers see on your profile: Your gallery shows each photo as a square thumbnail. If the photo has an item name or price, they appear as a subtle overlay at the bottom of the image — a dark gradient with white text for the name and gold text for the price. The description is not displayed but is indexed by the AI so your products are discoverable through search.

💡 Pro Tip: Use Product / Catalog for your best items and write detailed descriptions. When a shopper searches for "mid-century teak credenza" or asks the AI for "French country dining table under $3,000," your product descriptions are what make the match. The more specific you are about materials, era, dimensions, and condition, the better your items rank in search results.

Locations Tab

Manage where shoppers can find you:

Booth vendors — link to venues where you have a booth and enter your booth number (e.g., "A-42" or "Tent 3, Row B"). You can add multiple venue locations.
Booth pin-drop — when you're on-site at the venue, use "Use my current location" to drop a GPS pin at your exact booth. This gives shoppers walking directions to your specific booth inside large venues.
All businesses — update your street address and GPS coordinates. If your address wasn't recognized by the map during registration, use GPS, Google Maps lookup, or paste coordinates directly.

Tags Tab

Manage the style tags, era tags, and product tags that power AI search and filtered browsing. More tags = more ways shoppers discover you. See the Categories & Tags section above for a full list of available tag types.

Updates Tab (Professional & Higher Tiers)

Share updates that appear in the What's New feed and in the My Feed of every shopper who has favorited you:

Sales & Specials — announce discounts, clearance events, or show-week deals
New Arrivals — showcase fresh inventory as it comes in
Events — promote special events, trunk shows, or meet-the-maker sessions
Announcements — general news, tips, or business updates

Limits: Professional tier can post 1 update per day. Featured tier can post 1 update per day. Elite tier can post 3 updates per day.

💡 Pro Tip: Post regularly — even a quick "new arrivals this week" post keeps you visible. Updates are the best way to stay top of mind with shoppers who have favorited you.

Events Tab

Promote special events happening at your booth or store during show week:

Go to Dashboard → Events
Fill out the event form:
- Title (required, 150 characters max)
- Event Type — Shopping, Food & Drink, Entertainment, Special Guests, or Late Night
- Date and Start Time (required)
- End Time (optional)
- Description (500 characters max)
- Image (optional)
Your event appears on the What's Happening festival guide on the Calendar page

Limits by tier:

Professional — no event creation (upgrade to Featured or Elite)
Featured — 1 event per day
Elite — 3 events per day

Where shoppers see your events:

Events appear on the Calendar page organized by time of day (Morning, Afternoon, Evening)
Admin-curated "Don't Miss" events are highlighted with a gold star at the top of each day — create compelling events to be considered for this spotlight
Shoppers can favorite your event to save it and receive a push notification reminder before it starts
Events also appear in the Trip Planner — when a shopper has planned a day during show week, they'll see all events happening that day alongside the vendors and venues they've planned to visit
During show week, today's events are featured in a "Happening Today" section on the homepage

💡 Pro Tip: Create events for trunk shows, meet-the-maker sessions, special sales, or late-night shopping hours. Events with specific times get more attention than vague "all day" listings. The more engaging your event title and description, the more likely it is to be featured as a "Don't Miss" pick.

Openings Tab (Lodging Vendors Only)

If your business type is Lodging, you have access to the Cancellation Alerts system — a powerful tool for filling last-minute openings during show week. This feature is available to all lodging vendors regardless of tier.

How it works:

Go to Dashboard → Openings (this tab only appears for lodging businesses)
Tap "Post Opening" and fill out the form:
- Show — select the upcoming show
- Available Dates — start and end dates for the opening
- Room Type — e.g., "King Suite," "2BR Cottage," "Glamping Tent"
- Price Per Night (optional) — leave blank to show "Contact for pricing"
- Description — any details about the room, amenities, or policies
When you post an opening, every shopper subscribed to cancellation alerts for that show receives a push notification with your property name and room details
Interested shoppers tap "I'm Interested" and submit their party type, guest count, phone number, and an optional note
View all interested guests from the Openings tab — you'll see each person's name, phone number (tap to call), party details, and note
Use the action buttons to mark guests as Contacted, Confirmed, or Passed
When you confirm a guest, the opening is marked as claimed

Tips for lodging vendors:

Post openings as soon as you know — guests are eager and ready to book. The sooner you post, the more interest you'll receive.
Include a price — openings with pricing get more interest than "Contact for pricing" listings.
Openings auto-expire after 48 hours — if you don't fill the room, the listing is automatically removed to keep the feed fresh.
Respond quickly — guests who express interest are motivated and ready. A fast phone call closes the deal.

Reviews

Shoppers can leave reviews on your vendor profile. Here's how the review system works:

Shopper-submitted reviews — shoppers rate your business (1–5 stars) and can add a title and written review from your profile's Reviews tab
Admin approval — all reviews go through a brief admin approval process before appearing on your listing. You'll receive an email notification when a new review is approved on your profile
Google Reviews — if you've linked your Google Business (see Profile Tab above), your Google reviews are automatically displayed on your profile alongside Round Top Finder reviews
Combined rating — your profile shows a combined star rating from both sources, giving shoppers a comprehensive view of your reputation

💡 Pro Tip: Great reviews build trust with shoppers who are deciding which vendors to visit. Encourage happy customers to leave a review — even a quick star rating helps your visibility.

Analytics Tab

Track how shoppers interact with your listing:

Professional tier — basic analytics (profile views)
Featured tier — standard analytics dashboard with profile views, search impressions, click-through rates, and favorite counts
Elite tier — full analytics with daily trend charts plus Shopper Insights showing who viewed and favorited your listing

Subscription Tab

Manage your subscription plan directly from your dashboard:

View current plan — see your tier, billing cycle, and next payment date
Upgrade — move to a higher tier to unlock more features
Downgrade — move to a lower tier (takes effect at the end of your current billing period)
Pause — pause your subscription for up to 1 month. No charges during the pause, but premium features are unavailable. Resume anytime.
Cancel — cancel your subscription (see Cancelling Your Subscription below for what happens to your data)

Referrals Tab — Smart Links, Booth Cards & Leaderboard

Your Referrals tab includes tools to help you promote the app from your booth and track the results.

Booth Card

A printable 4x6" card you display at your booth. It includes your business name, a QR code that links directly to your profile in the app, and your referral code.

Go to Dashboard → Referrals and scroll down to the Booth Card section
Preview your card — it shows your business name, category, a scannable QR code, and your referral code
Click "Print Booth Card" to open your browser's print dialog
Print on 4x6" card stock (or standard paper and trim to size)
Display it at your booth where shoppers can easily scan it

💡 Pro Tip: Place your booth card next to your register or at eye level near your entrance. Shoppers who scan the QR code land on your smart link page, where they can download the app and save your profile — so they can find you again next show.

Smart Links

When a shopper scans your booth card's QR code (or visits your smart link URL), they land on a dedicated page for your business:

On a phone — they're directed to download the app from the App Store or Google Play, with your referral code attached so you get credit
On a computer — they see a preview of your business (photo, name, category), app download options, and a link to view your full profile on the web

Your smart link URL is roundtopfinder.com/go/your-business-slug. Every scan is tracked as a QR scan event, so you can see the impact of your booth card in your analytics.

Vendor Leaderboard

The Most Saved Vendors leaderboard appears on the Round Top Finder homepage. It ranks the top 10 vendors by engagement (views and favorites) over the past 30 days.

All tiers are eligible to appear on the leaderboard, with Elite vendors receiving priority placement
Higher engagement — more profile views and more shoppers saving you as a favorite — moves you up the rankings
The top 3 positions display gold, silver, and bronze badges

The leaderboard creates a virtuous cycle: promoting the app from your booth drives more views and favorites, which pushes you higher on the leaderboard, which drives even more traffic to your profile.

Ads Tab (Elite Tier)

Elite tier vendors receive 1 free standard banner ad ($150/month value) and 20% off premium ad placements. Featured tier vendors can purchase banner ads at standard rates. Manage your active ads, view impressions, and purchase additional placements from this tab.

Subscription Tiers

Vendor / Business Tiers

| Feature | Professional | Featured | Elite | |---|---|---|---| | Monthly Price | $99/mo | $199/mo | $349/mo | | Annual Price | $990/yr | $1,990/yr | $3,490/yr | | Photos | 10 | 25 | Unlimited | | AI Visual Search | ✓ | ✓ | ✓ | | Website & Social Links | ✓ | ✓ | ✓ | | Contact Form | ✓ | ✓ | ✓ | | Year-Round Visibility | ✓ | ✓ | ✓ | | Analytics | Views only | Standard dashboard | Full with daily charts + Shopper Insights | | Search Placement | Standard | Priority | Top position | | Badge | — | Featured badge | Elite badge | | Map Pin | Standard | Medium | Large with star | | Event Creation | — | 1 per day | 3 per day | | Business Updates | 1 per day | 1 per day | 3 per day | | Look Book Eligible | ✓ | ✓ | ✓ | | Trending Eligible | ✓ | ✓ | Priority | | 360° Virtual Tour | — | Eligible | Eligible | | Banner Ads | — | Available for purchase | 1 free ($150/mo value) | | Ad Discounts | — | — | 20% off premium placements | | Dedicated Support | — | — | ✓ |

💡 Pro Tip: The Featured tier is our most popular — priority search placement and the Featured badge make a big difference in visibility, especially during show weeks when competition for attention is highest.

Cancelling Your Subscription

We want to be upfront about what happens if you cancel. Here's the exact timeline so there are no surprises:

What Happens When You Cancel

Immediately after cancelling — your subscription is marked as cancelled, but your listing stays fully active until the end of your current billing period. You retain access to all your tier's features until then.
Deactivation date (end of billing period) — your business is removed from all directory listings, search results, and the map. Your events, updates, and banner ads are deactivated. Shoppers can no longer find you.
15 days after deactivation — shoppers who had favorited your business have their favorites for your listing purged. If you re-subscribe within this 15-day window, favorites can still be restored.
30 days after deactivation — your profile, images, and all business data are permanently deleted and cannot be recovered. If you want to return after this point, you'll need to register from scratch.

Pausing Instead of Cancelling

If you just need a break (e.g., between show seasons), consider pausing your subscription instead of cancelling:

Pause for up to 1 month at a time
No charges during the pause
Premium features are unavailable while paused, but your data is preserved
Resume anytime — your listing and all features are instantly restored

You can pause or cancel from Dashboard → Subscription.

Failed Payments

If a payment fails, here's what happens:

Day 1 — automatic payment retry
Day 3 — email notification of failed payment
Day 7 — account suspended (listing removed from directory)
Day 30 — account terminated

Update your payment method promptly to avoid any interruption in service.

Tips for Success

Complete every field — profiles with complete information rank higher in search results and look more professional to shoppers.
Use all your photo slots — photos are indexed for AI Visual Discovery. More photos = more ways shoppers find you through image search.
Write keyword-rich descriptions — include the terms shoppers search for: specific styles ("French country"), item types ("farmhouse dining table"), and materials ("reclaimed wood").
Add all relevant tags — tags power the AI search, style filters, and category browsing. The more tags you add, the more searches you'll appear in.
Post updates regularly — updates appear in the What's New feed and in the My Feed of shoppers who favorited you. Even a quick "new arrivals this week" post keeps you visible.
Keep your status current — shoppers filter by "Open Now" during show week. If your status is wrong, you're invisible to them.
Update hours for show week — many vendors extend hours during shows. Update your schedule so the "Open Now" filter works correctly for you.
Connect your Instagram — shoppers love previewing inventory on Instagram. Your connected feed shows your latest posts right on your profile.
Respond quickly to inquiries — shoppers are often on tight schedules during show week. Fast responses lead to more sales.
Add a referral code — if a venue gave you a referral code, enter it in Step 2 (Location & Presence) during registration. It links your profile to the venue.
Pin your booth location on-site — if you're a booth vendor, visit your dashboard on the website when you're at your booth and use GPS to pin your exact location. Shoppers will get walking directions right to you.

Frequently Asked Questions

How do I register my business? Visit the List Your Business page, or tap "List Your Business" in the navigation. You'll be guided through a 4-step registration process: Your Business (name, type, category, descriptions) → Location & Presence (address, venue, coordinates) → Contact & Details (contact info, pricing, photos, and business-type fields) → Review & Submit.

What business types can list on Round Top Finder? We support seven business types: Booth Vendor, Standalone Store, Food & Drink, Lodging, Shipping & Delivery, Interior Design, and Real Estate. Choose the type that best matches your primary business.

How much does it cost to list? Vendor subscriptions start at $99/month (or $990/year) for the Professional tier. We also offer Featured ($199/month or $1,990/year) and Elite ($349/month or $3,490/year) tiers with enhanced visibility and features. See the Pricing page for full details.

Can I change my business type after registering? Contact support at support@roundtopfinder.com to request a business type change. We'll help you update your profile without losing your existing data.

How do categories and tags affect my visibility? Your category determines which browse filter you appear under (e.g., "Furniture" or "Jewelry"). Your tags determine how you appear in AI search, style-based browsing, and detailed filters. More tags = more discovery.

How many photos can I upload? Photo limits depend on your tier: Professional gets 10, Featured gets 25, and Elite gets unlimited. Your hero image plus gallery photos are all indexed for AI Visual Discovery.

How do I post updates? From your Vendor Dashboard, go to the Updates tab and click "Post Update." Choose a category (Sales & Specials, New Arrivals, Events, or Announcements), add a title, description, and optional image. Your update will appear in the What's New feed and in the My Feed of shoppers who favorited you. Updates are available on all paid tiers (Professional, Featured, and Elite).

How do I create events? From your Vendor Dashboard, go to the Events tab and fill out the event form with a title, type, date, time, and description. Your event will appear on the Calendar page under What's Happening. Events are available on Featured (1 per day) and Elite (3 per day) tiers.

How do I link my Google Business? From your Vendor Dashboard, edit your profile and look for the Google Business section near the top (right after your Business Name). Type your business name, click Search, and select your listing from the results. Your address, phone, website, hours, and coordinates are auto-filled. You can unlink and relink at any time.

How do reviews work on my listing? Shoppers can leave star ratings and written reviews on your profile. All reviews go through admin approval before appearing. If you've linked your Google Business, your Google reviews also display on your profile. You'll receive an email notification when a new review is approved.

What is AI Visual Search indexing? Every photo you upload is analyzed by our AI and indexed so shoppers can find you through Visual Discovery (Room Match, Snap & Find, Style Match) and text/image search. Better photos = better matches.

How do booth vendors show their location? During registration, booth vendors select their venue from a dropdown — the venue's address and map coordinates are automatically filled in. Enter your booth number or location (e.g., "A-42" or "Tent 3, Row B"). Later, when you're on-site at the venue, visit your dashboard on the website and use "Use my current location" to GPS pin your exact booth. This enables shoppers to get walking directions to your specific booth inside the venue.

Why do I need GPS coordinates? Round Top is in a rural area where standard street maps often can't locate addresses. GPS coordinates are what power the map pins and directions on Round Top Finder. Without coordinates, your listing won't appear on the map. During registration, we provide tools to capture your coordinates: device GPS, Google Maps lookup, or paste coordinates directly. If you selected a venue, its coordinates are filled in automatically.

Can I update my profile from the mobile app? All vendor and venue profile updates — including location, coordinates, photos, tags, and business details — must be done on the website. The mobile app does not currently support vendor profile editing.

How do I track my performance? All tiers have access to basic analytics (profile views). Featured tier adds a standard analytics dashboard with search impressions, click-through rates, and favorite counts. Elite tier includes daily trend charts and Shopper Insights showing who viewed and favorited your listing.

What are referral codes? Venues can create referral codes to share with their vendors. If a venue gave you a code, enter it in Step 2 (Location & Presence) during registration. It links your profile to that venue and helps them track their vendor community.

Can I list at multiple venues? Yes! Booth vendors can add multiple venue locations from their dashboard. Go to your Locations tab to add additional booth locations.

What happens if I cancel my subscription? Your listing stays active until the end of your billing period. After that, your business is removed from the directory. Favorites are purged 15 days after deactivation, and all data is permanently deleted 30 days after deactivation. See the Cancelling Your Subscription section above for the full timeline.

Can I pause my subscription instead of cancelling? Yes! You can pause for up to 1 month. No charges during the pause, your data is preserved, and you can resume anytime with all features instantly restored. This is a great option between show seasons.

Vendor & Business Guide