Venue Owner Guide to Round Top Finder

Welcome to the venue owner's guide for Round Top Finder. This guide walks you through setting up your venue profile, managing your schedule, and helping shoppers plan their visit to your location.

Why List Your Venue?

Shoppers use Round Top Finder to decide which venues to visit — before and during show week. A complete, up-to-date venue profile helps you:

Attract shoppers who are planning their trip on Round Top Finder
Show up on the map so visitors can find you and get directions
Highlight your amenities — shoppers filter by parking, food, accessibility, and more
Showcase your vendors — your vendor directory helps shoppers see who's at your location
Manage show schedules — keep your dates and hours current so you appear in calendar searches

Setting Up Your Venue — Step by Step

Step 1: Basic Info

Venue Name (required, 100 characters max) Your official venue name as shoppers know it.

Short Description (required, 150 characters max) This appears on your card in browse listings and search results. Make it count — describe what makes your venue special in one compelling sentence.

✅ "200+ curated antique dealers in a charming 1890s farmstead — covered shopping, food court, and live music"
❌ "A venue in Round Top" — too generic

Full Description (optional, 1,000 characters max) This appears on your full profile page. Tell your story — what's the atmosphere like, what types of vendors you host, what makes you different from other venues.

Vendor Capacity The number of vendors your venue can host. This helps shoppers gauge the size of your show.

Size (Acres) Your venue's footprint in acres. Shoppers use this to plan their time — they know a 40-acre venue needs more time than a 2-acre barn.

💡 Pro Tip: Be specific in your short description. "50 vendors in a vintage dancehall, free admission and parking" tells shoppers exactly what to expect and helps you stand out in browse results.

Step 2: Location

Street Address (required) Enter your full address. City defaults to Round Top, TX 78954 — change it if your venue is in Warrenton, Carmine, or another nearby town.

Latitude and Longitude (optional but recommended) GPS coordinates ensure your map pin is in the exact right spot and that directions work perfectly.

How to find your coordinates:

Open Google Maps on your phone or computer
Right-click (or long-press) on your venue's location
The coordinates will appear — they look like 30.0584, -96.6807
Copy and paste them into the Latitude and Longitude fields

💡 Pro Tip: GPS coordinates matter more than you might think. If a shopper taps "Get Directions" and the pin is wrong, they end up in a field instead of at your front gate. Take 30 seconds to get this right.

Step 3: Amenities

Amenities are one of the most important sections of your venue profile. Shoppers actively filter by amenities when deciding which venues to visit — if you don't fill this out, you're invisible to filtered searches.

Admission

Admission Price — enter the dollar amount (enter 0 if free)
Admission Notes — add context like "Free before 9am," "Donation suggested," or "$10 weekends, free weekdays"

Parking

Parking Type — select one: Free, Paid, Street, or Shuttle
Parking Notes — add details like "Golf cart shuttle from overflow lot," "$5 per vehicle," or "Gravel lot — wear boots"

Facilities (check all that apply)

Restrooms — restroom facilities available on-site
AC Restrooms — air-conditioned restroom facilities (a big deal in Texas heat!)
Food On-Site — food vendors, cafe, or restaurant on the property
ATM Available — cash machine on premises

Accessibility & Policies (check all that apply)

Wheelchair Accessible — venue is wheelchair-friendly
Pets Welcome — pets allowed on the property
Stroller Friendly — strollers are welcome and the terrain supports them
Covered Shopping — covered or indoor shopping areas
Open Year-Round — venue operates outside of show weeks

💡 Pro Tip: Check every amenity that applies to your venue. "Covered Shopping" and "AC Restrooms" are huge selling points during Texas summer shows. "Pets Welcome" matters to the many shoppers who travel with dogs.

Step 4: Contact & Photos

Contact Information You need at least an email address or phone number (or both):

Email Address — for inquiries and business communication
Phone Number — for direct contact
Website — your venue's website URL

Hero Image Upload a photo that represents your venue — your main entrance, an aerial view, or a shot of your vendor area during show time. This is the first thing shoppers see on your profile and in browse listings.

Your Dashboard — A Complete Walkthrough

Once registered, your Venue Dashboard is your control center for managing your venue on Round Top Finder. All dashboard features are accessed from the website (the mobile app does not support venue profile editing). Here's what each tab does:

Profile Tab

Edit any of your venue details — name, descriptions, contact info, hero image, Look Book image, and virtual tour URL. Keep your information current, especially before show weeks.

Google Business Linking — right at the top of your profile form, you'll see a Google Business section. Link your Google Business listing to auto-fill your profile and enable Google Reviews:

In the Google Business section (below your Venue Name), type your venue name and click Search
Select your venue from the results — each shows the name, address, and Google rating
Your profile fields are automatically filled with data from Google:
- Street address, city, state, and ZIP
- Phone number and website
- GPS coordinates (latitude/longitude)
A "Google Business linked" badge appears confirming the connection
You can Unlink at any time to search and relink a different listing

Why link your Google Business?

Saves time — no need to manually type your address, phone, and website
Google Reviews — your Google reviews are automatically displayed on your Round Top Finder venue profile alongside any reviews left by shoppers on the platform
Accurate coordinates — Google provides precise GPS coordinates so your map pin is in the right spot

💡 Pro Tip: Link your Google Business first — it fills in most of your profile in one click. You can always edit any auto-filled field afterward.

Vendors Tab

View all vendors who have linked to your venue. When vendors register on Round Top Finder, booth vendors select a venue from a dropdown and enter their booth number (e.g., "A-42" or "Tent 3, Row B"). This automatically links them to your venue — you don't need to do anything.

Your venue profile page includes a vendor directory showing all linked vendors. Shoppers use this to preview who's at your venue before visiting.

Referral Codes — generate a unique referral code to share with your vendors:

From your dashboard, generate a unique referral code for your venue
Share the code with your vendors — include it in vendor packets, emails, or signage
When vendors enter your referral code during registration, their profile is linked to your venue
Track how many vendors have used your referral code

💡 Pro Tip: Include your referral code in all vendor communications. The more vendors linked to your venue, the more compelling your venue page looks to shoppers — and the more traffic your venue listing drives.

Photos Tab

Upload photos to showcase your venue:

Basic tier (Free) — up to 10 photos
Featured tier — up to 50 photos
Elite tier — unlimited photos

Use a wide-angle exterior shot as your hero image. Include shots of vendor areas during show time, unique features (historic buildings, covered areas, food courts), and scenic grounds. Photos taken in natural light give the best results.

Captions — click the pencil icon on any photo to add an optional caption. Captions appear as a text label below the image on your profile page and help shoppers understand what they're looking at (e.g., "Main entrance," "Covered vendor hall," "Food court area"). Captions also improve AI search — a photo captioned "shaded parking area" helps your venue show up when shoppers search for covered parking.

💡 Pro Tip: Venue photos are general gallery photos — there's no product/catalog mode since venues showcase spaces, not individual items. Focus on showing the experience: the grounds, vendor areas, food options, and atmosphere.

Schedule Tab

Your show schedule is how shoppers know when you're open. Keep it current — an outdated schedule means missed visitors.

Adding Show Dates:

Go to Dashboard → Schedule
Click "Add Schedule"
Enter your show details:
- Show Name — the name of the antique show (if your dates are linked to a specific show)
- Start Date and End Date — when you're open
- Opening and Closing Times — daily hours
- Special Notes — anything shoppers should know (e.g., "Preview day for dealers only," "Last day closes at 2pm")

Linking to Shows — connect your venue to major antique shows (like the Round Top Antique Fair) so shoppers who are browsing show information can find your venue.

Year-Round Hours — if your venue operates outside of show weeks, check "Open Year-Round" in your amenities and set your regular operating days and hours. Many shoppers visit Round Top between shows and want to know who's open.

Updates Tab (Featured & Elite Tiers)

Share updates that appear in the What's New feed and in the My Feed of every shopper who has favorited your venue:

Sales & Specials — announce deals or promotions at your venue
New Arrivals — highlight new vendors or fresh inventory
Events — promote special events, entertainment, and happenings
Announcements — general news and updates

Limits: Featured tier can post 1 update per day. Elite tier can post 3 updates per day. Basic (free) tier does not have access to business updates — upgrade to Featured or Elite to start posting.

💡 Pro Tip: Post regularly during show week — your updates appear in the My Feed of every shopper who has favorited your venue.

Events Tab (Featured & Elite Tiers)

Create events that appear on the What's Happening festival guide on the Calendar page:

Go to Dashboard → Events
Fill out the event form:
- Title (required, 150 characters max)
- Event Type — Shopping, Food & Drink, Entertainment, Special Guests, or Late Night
- Date and Start Time (required)
- End Time (optional)
- Description (500 characters max)
- Image (optional)
Events are organized by time of day (Morning, Afternoon, Evening) on the calendar

Limits by tier:

Basic (Free) — no event creation (upgrade to Featured or Elite)
Featured — 3 events per day
Elite — 5 events per day

Where shoppers discover your events:

Your events appear on the Calendar page under the day they're scheduled, grouped by Morning, Afternoon, and Evening
Admin-curated "Don't Miss" events get highlighted with a gold star at the top of each day — create standout events to be considered for this prime placement
Shoppers can favorite your event to save it and receive a push notification reminder before it starts — this means your event reaches them even if they're not looking at the app
Events also appear in the Trip Planner — shoppers planning their visit will see your events alongside the venues they've planned to visit that day, making it easy to build their schedule around your programming
During show week, a "Happening Today" section on the homepage spotlights today's events, giving your venue extra homepage visibility

💡 Pro Tip: Create events for wine tastings, live music, trunk shows, celebrity signings, and late-night shopping. The more specific and compelling your event details, the more likely it is to be featured as a "Don't Miss" pick — and the more shoppers will favorite it and plan their day around your venue.

Reviews

Shoppers can leave reviews on your venue profile. Here's how the review system works:

Shopper-submitted reviews — shoppers rate your venue (1–5 stars) and can add a title and written review from your profile's Reviews tab
Admin approval — all reviews go through a brief admin approval process before appearing on your listing. You'll receive an email notification when a new review is approved on your profile
Google Reviews — if you've linked your Google Business (see Profile Tab above), your Google reviews are automatically displayed on your profile alongside Round Top Finder reviews
Combined rating — your profile shows a combined star rating from both sources, giving shoppers a comprehensive view of your venue's reputation

💡 Pro Tip: A strong review profile helps shoppers decide to visit your venue. Encourage visitors to leave a review — the combined Google + Round Top Finder rating gives new shoppers confidence in what to expect.

Analytics Tab

Track how shoppers interact with your venue:

Featured tier — vendor analytics showing which vendors at your venue are getting the most engagement
Elite tier — full vendor performance analytics with detailed breakdowns

Subscription Tab

Manage your subscription plan directly from your dashboard:

View current plan — see your tier, billing cycle, and next payment date
Upgrade — move to a higher tier to unlock more features
Downgrade — move to a lower tier (takes effect at the end of your current billing period)
Pause — pause your subscription for up to 1 month. No charges during the pause, but premium features are unavailable. Resume anytime.
Cancel — cancel your subscription (see Cancelling Your Subscription below for what happens to your data)

Ads Tab (Featured & Elite Tiers)

Elite tier venues receive 1 free standard banner ad ($150/month value) and 20% off premium ad placements. Featured tier venues can purchase banner ads at standard rates. Manage your active ads, view impressions, and purchase additional placements from this tab.

Making Your Profile Stand Out

Description Writing Tips

Lead with what makes you unique — "40-acre field of 200+ dealers" or "Intimate curated collection of 30 high-end vendors"
Mention the experience — is it air-conditioned? A charming barn? A sprawling outdoor market?
Include practical info — "Easy highway access from 290" or "5 minutes from downtown Round Top"
Highlight food and entertainment — "Live music Saturday nights" or "On-site cafe with wood-fired pizza"

Photo Recommendations

Use a wide-angle exterior shot as your hero image — show the scope and character of your venue
Include shots of your vendor areas during show time — shoppers want to see the action
Show unique features — historic buildings, covered areas, food courts, scenic grounds
Take photos in good lighting — early morning or late afternoon gives the best results

Amenity Completeness

This is worth repeating: fill out every amenity that applies. Shoppers actively filter venues by:

Admission (free vs. paid)
Parking type
Food availability
Wheelchair accessibility
Pet-friendliness
Covered shopping

If an amenity is unchecked, your venue doesn't appear when a shopper filters by that feature — even if you actually offer it.

Subscription Tiers

Venue Tiers

| Feature | Basic (Free) | Featured | Elite | |---|---|---|---| | Annual Price | Free | $990/yr | $1,990/yr | | Venue Profile | ✓ | ✓ | ✓ | | Gallery Images | 10 | 50 | Unlimited | | Map Pin | Standard | Medium | Large with star | | Listing Placement | Standard | Priority | Top position | | Badge | — | Featured badge | Elite badge | | Vendor Directory | ✓ | ✓ | ✓ | | Event Creation | — | 3 per day | 5 per day | | Business Updates | — | 1 per day | 3 per day | | Show Calendar | ✓ | ✓ | ✓ | | Contact Information | ✓ | ✓ | ✓ | | Analytics | — | Vendor analytics | Full vendor performance analytics | | 360° Virtual Tour | — | Eligible | Eligible | | Banner Ads | — | Available for purchase | 1 free ($150/mo value) | | Ad Discounts | — | — | 20% off premium placements | | Dedicated Support | — | — | ✓ |

💡 Pro Tip: The Basic tier is free and includes everything you need to get listed: a full profile, vendor directory, show calendar, and map placement. Upgrade to Featured or Elite for event creation, business updates, priority placement, and enhanced visibility.

Cancelling Your Subscription

We want to be upfront about what happens if you cancel. Here's the exact timeline so there are no surprises:

What Happens When You Cancel

Immediately after cancelling — your subscription is marked as cancelled, but your listing stays fully active until the end of your current billing period. You retain access to all your tier's features until then.
Deactivation date (end of billing period) — your venue is removed from all directory listings, search results, and the map. Your events, updates, and banner ads are deactivated. Shoppers can no longer find you.
15 days after deactivation — shoppers who had favorited your venue have their favorites for your listing purged. If you re-subscribe within this 15-day window, favorites can still be restored.
30 days after deactivation — your profile, images, and all venue data are permanently deleted and cannot be recovered. If you want to return after this point, you'll need to register from scratch.

Pausing Instead of Cancelling

If you just need a break (e.g., between show seasons), consider pausing your subscription instead of cancelling:

Pause for up to 1 month at a time
No charges during the pause
Premium features are unavailable while paused, but your data is preserved
Resume anytime — your listing and all features are instantly restored

You can pause or cancel from Dashboard → Subscription.

Failed Payments

If a payment fails, here's what happens:

Day 1 — automatic payment retry
Day 3 — email notification of failed payment
Day 7 — account suspended (listing removed from directory)
Day 30 — account terminated

Update your payment method promptly to avoid any interruption in service.

Frequently Asked Questions

How do I register my venue? Visit the venue registration page or contact us at support@roundtopfinder.com. You'll fill out a 4-step form: basic info, location, amenities, and contact/photos.

Is there a free option for venues? Yes! The Basic tier is completely free and includes a full venue profile, vendor directory, show calendar, map placement, and up to 10 gallery images.

How much do paid tiers cost? Featured is $990/year and Elite is $1,990/year. Venue subscriptions are annual only. See the Pricing page for full details on what each tier includes.

How do I add my show schedule? From your dashboard, go to the Schedule tab and click "Add Schedule." Enter your show name, dates, hours, and any special notes. You can add multiple schedules for different shows throughout the year.

How do vendors link to my venue? When vendors register on Round Top Finder, booth vendors select your venue from a dropdown. You can also share a referral code — vendors enter it during registration and are automatically linked to your venue.

What is a referral code and how do I use it? Referral codes are unique codes you generate from your dashboard. Share them with vendors so they can link their profiles to your venue during registration. It helps you track your vendor community.

How do shoppers find my venue? Shoppers browse venues by show dates, location (map), amenities (parking, food, accessibility), and general browsing. A complete profile with accurate amenities ensures you appear in filtered searches.

Can I update my amenities and info after registering? Yes! Log into your dashboard to update any information at any time — description, amenities, photos, schedule, and contact details.

How important are GPS coordinates? Very important. GPS coordinates determine your exact map pin location and power the "Get Directions" feature. If they're off, shoppers may not find your entrance. Use Google Maps to get accurate coordinates.

What photos should I upload? Lead with a wide-angle exterior or aerial shot for your hero image. Include photos of vendor areas, unique features, food options, and the venue during show time. Good photos attract more visitors.

How does the vendor directory work? Your venue profile automatically shows all vendors who have linked to your location. Shoppers can browse your vendor list to see who's at your venue — categories, descriptions, and photos — which helps them decide to visit.

How do I link my Google Business? From your Venue Dashboard, edit your profile and look for the Google Business section near the top (right after your Venue Name). Type your venue name, click Search, and select your listing from the results. Your address, phone, website, and coordinates are auto-filled. You can unlink and relink at any time.

How do reviews work on my listing? Shoppers can leave star ratings and written reviews on your venue profile. All reviews go through admin approval before appearing. If you've linked your Google Business, your Google reviews also display on your profile. You'll receive an email notification when a new review is approved.

How do I create events? From your Venue Dashboard, go to the Events tab and fill out the event form. Featured tier venues can create up to 3 events per day, and Elite tier can create up to 5 per day. Basic (free) tier venues do not have access to event creation.

What happens if I cancel my subscription? Your listing stays active until the end of your billing period. After that, your venue is removed from the directory. Favorites are purged 15 days after deactivation, and all data is permanently deleted 30 days after deactivation. See the Cancelling Your Subscription section above for the full timeline.

Can I pause my subscription instead of cancelling? Yes! You can pause for up to 1 month. No charges during the pause, your data is preserved, and you can resume anytime with all features instantly restored.

Venue Owner Guide